Salary will be based on experience and previous salary history.
Mission
Young America’s Foundation (YAF) is committed to ensuring that increasing numbers of young Americans understand and are inspired by the ideas of individual freedom, a strong national defense, free enterprise, and traditional values.
Reports To
Vice President and Director of the Reagan Ranch
Job Summary
YAF seeks a highly organized, detail-oriented, and experienced Event Coordinator to lead the planning, coordination, and execution of high-impact events at the Reagan Ranch and Reagan Ranch Center. This individual will be responsible for managing event logistics and execution, ensuring each experience advances YAF’s mission and inspires guests—including YAF students, supporters, and allies.
The ideal candidate will thrive in a fast-paced environment, manage multiple priorities effectively, and collaborate cross-functionally with internal departments. The Event Coordinator plays a critical role in ensuring that YAF events related to the Reagan Ranch reflect the excellence and professionalism of Young America’s Foundation.
Responsibilities
Primary Duties
Serve as on-site manager for events at the Reagan Ranch Center and the Reagan Ranch
Develop comprehensive event timelines and clearly communicate responsibilities and deadlines to staff and vendors
Maintain and expand relationships with trusted vendors and service providers
Secure vendors for each event and ensure contracts are reviewed and approved by YAF leadership
Coordinate with catering teams at each event, select menus, and advise caterer of guest allergies and special needs
Communicate donor event opportunities to YAF’s development team and keep team members apprised of event details and attendees
Work with the program team to execute excellent student seminars and conferences
Collaborate with graphic designers to create cohesive event branding, including invitations, signage, registration materials, and digital assets
Partner with YAF’s communications team to market events effectively
Manage online registration systems, provide guest assistance, and act as a welcoming point of contact
Ensure all guest information is properly recorded in YAF’s database for future follow-up
Prepare registration materials, including nametags, seating charts, signage, and check-in desks
Oversee inventory and maintenance of YAF-owned event assets and materials
Work with outside group event coordinators to host meaningful events
Provide written reports on YAF events for internal and external purposes
Host Reagan Ranch tours for students, private guests, and groups, as needed
Other duties as assigned
Requirements
Qualifications
Deep commitment to Young America’s Foundation’s mission and values.
Proven experience in event coordination or project management (preference given to candidates with prior YAF involvement).
Outstanding attention to detail and ability to anticipate problems and deliver timely solutions.
Strong organizational and time-management skills
Excellent interpersonal, public speaking, and written communication skills.
Proficiency with Microsoft Office Suite
Graphic design experience is a plus but not required
An eye for detail and design
Self-starter with a flexible and proactive approach to tasks and responsibilities
Willingness to travel and work evenings and weekends as needed
Commitment to continuous improvement and professional development
Total commitment to compliance with YAF policies and procedures as outlined in the YAF Staff Manual
This job description is representative of the expectations of the position described. Additional duties, reporting relationships, and/or position criteria may be assigned. YAF reserves the right to revise this job description at any time.
This is an in-office position based at YAF’sReagan Ranch Center in Santa Barbara, California.
Salary will be based on experience and previous salary history.
Email a cover letter, resume outlining experience and qualifications, and professional references, to: Andrew Coffin, Vice President & Director of the Reagan Ranch at [email protected]
*Incomplete applications (i.e., those suggesting references upon request) will not be considered.
While we thank all applicants in advance for their interest in this position, we can only contact those to whom we can offer an interview. Only complete and direct applications will be considered. No phone calls, please.